• How To Search Outlook For Mac
• Search Function Not Working In Outlook For Mac
• Mac Outlook Search Not Working

Mail User Guide

You can search for email messages in any or all mailboxes by using your own words—such as “emails from John sent yesterday”—or by using Mail suggestions and search filters. Top Hits is listed first in the results, and reflects messages you’ve read and replied to recently, your VIP senders and contacts, and other factors.

Search for people and contacts in Outlook for Mac There are several different ways you can search for a contact. You can use the search bar at the top of the page or search while composing a new message or meeting or search in Outlook's People pane (formerly known as the Contacts folder).

Tip: If you know you want to search in specific mailboxes, select them in the Mail sidebar before you start.

Search for emails using your own words

• New contributor - I have just upgraded Office 2016 for Mac to Office 2019 for Mac. The Spotlight Search option in Outlook no longer works - I get no results, even when I am looking at an email, and searching for a word or phrase or sender in that email.
• In the upper-right corner of the Outlook window, click in the search box. The Search tab appears. Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items Use the buttons on the Search tab to define your search criteria.

1. In the Mail app on your Mac, enter a search phrase in the search field.

   Type what you’re looking for the same way you’d say it (this is called natural language search). Here are some examples:

   • from kelly

   • from kelly yesterday

   • to kelly

   • to kelly about remodel

   • flagged emails

   • PDF attachments

2. Press Return.

If you don’t see the message you’re looking for, try clicking a different mailbox in the Favorites bar. If you selected specific mailboxes in the sidebar before you started, click Selected Mailboxes.

Search for emails using Mail suggestions and filters

1. In the Mail app on your Mac, start typing a search phrase in the search field, then choose one of the suggestions Mail provides.

   Mail creates a search filter in the search field and lists the matching messages it found in the selected mailbox.

2. Refine the results in any of these ways:

   • Change search filters: If a search filter contains an arrow, you can click it to change the filter. For example, you can change a filter to search for messages to or from a certain person, or search subject lines or entire messages.

   • Use multiple search filters: Place the pointer after the first filter, start typing search text, then choose a suggestion. Repeat as needed; the search field scrolls as you add more filters.

     Mail looks for messages that match all of the filters; the more you use, the more focused the search. If you don’t get expected results, remove some of the filters.

   • Search message headers: Type the name of a message header field, followed by a colon and the value you’re searching for—for example, “from: susan park” or “priority: high”—then choose a suggestion.

   • Search a mailbox that’s not in the Favorites bar: Type the name of the mailbox, choose the Mailbox suggestion, then type what you’re looking for after the Mailbox filter.

   • Search a timeframe or range of dates: Type “date” followed by a colon and a date range, such as “date: 9/05/18-10/05/18.”

   • Search using AND, OR, NOT (Boolean operators): Type your search text using the operators (in uppercase).

     For example, to search for messages that contain “yellowstone” and “cascades” but not “teton,” type “yellowstone AND cascades NOT teton” or “cascade AND yellowstone -teton.”

Save an email search

If you think you’ll search for a particular set of messages again, save your search.

1. In the Mail app on your Mac, click Save below the search field.

2. Change the name (and other settings), if you want.

3. Click OK.

Your search is saved as a Smart Mailbox; when you receive new messages that match the search filters, they’re automatically included in the Smart Mailbox. See Use Smart Mailboxes.

When Mail searches all mailboxes, it searches in the Trash mailbox, but not the Junk mailbox; it doesn’t search encrypted messages, either. To change these options, choose Mail > Preferences, then click General.

When you search your Mac using Spotlight, emails are included in the results. You can exclude them by changing Spotlight preferences.

How To Search Outlook For Mac

This document will provide instructions on how to use the search function within Outlook for Mac.

Finding an E-mail

Using the quick search to search current folder

1. Locate the quick search bar in the upper right of Outlook
2. Type the word you wish to use to search by then select the category from the drop down
3. Your results will appear based off what you searched for.
4. Click the x in the search bar to clear your search.

Using the full search options

If you want to refine your search even more, you have the option of changing search criteria.

• To do so, click the search bar in the upper right. You will see another option called 'Search' added to your tools.

  From here you can:

  • Select Subfolders , All Mailboxes, or All Outlook Items to specify where you want the search to look.
  • Search for Attachments, Subjects, who you received the e-mail from or who you sent it to along with when it was sent or received.

Notes:

• If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab.
• An Outlook search includes the file names of attachments but not the text inside attachments.
• To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders.
• Further search resources can be viewed on Microsoft's support pages.

Search Function Not Working In Outlook For Mac

Mac Outlook Search Not Working